Top 8 Onboarding Software In 2023

Effective onboarding is crucial for businesses to ensure new employees are set up for success and to retain top talent. With remote work and distributed teams becoming increasingly common, many companies are turning to onboarding software to streamline the process and provide a seamless experience for new hires.

In 2023, the market for onboarding software is expected to continue to grow as more organizations recognize its importance. This blog post discusses the top 8 onboarding software solutions worth considering for your business in 2023, whether you’re a small startup or a large enterprise.

These platforms offer a range of features to help you onboard new employees efficiently and effectively.

This article includes the following sections:

  1. Userflow – the fastest way to fast user onboarding
  2. Eddy – digitize your onboarding
  3. ClearCompany – built for talent maximization
  4. Kallidus – automate onboarding processes
  5. Deel – work with the world
  6. Zenefits – employee onboarding without all the paperwork
  7. Ceipal – centralized new hire onboarding
  8. Trainual – the training manual for your whole team

1. Userflow – the fastest way to fast user onboarding

userflow onboarding

Userflow is a software company that provides a user-friendly onboarding solution to businesses of all sizes. The company was founded in 2016 and is headquartered in Copenhagen, Denmark. Userflow is a relatively new company, but it has already established a reputation as a reliable and innovative provider of onboarding software.

Userflow is a cloud-based software as a service (SaaS) solution, meaning that it is accessible through a web browser and does not require installation on a local machine. This makes it a convenient option for businesses that want to streamline their onboarding process and do not want to deal with the hassle of maintaining their own software.

Userflow software and its features

userflow onboarding software

Userflow feedback

Feedback on Userflow’s onboarding software has been overwhelmingly positive. Customers praise the software for its ease of use, flexibility, and powerful features. The software has also received high marks for its customer support, with users reporting that the company is responsive and helpful when it comes to addressing issues or answering questions.

“Userflow is the most intuitive and well-built onboarding solution in the market. I have evaluated them all and can confidently say that you need not look beyond Userflow.”

– Arpit Choudhury, Founder of Data-led Academy

Userflow pricing

Userflow’s pricing model is based on monthly active users (MAUs), with flexible pricing tiers for businesses of all sizes.

The Startup plan costs $200/month billed annually, and includes unlimited flows, basic integrations, and 3,000 MAUs.

The Pro plan is priced at $600/month billed annually, and includes unlimited content, advanced integrations, and 10,000 MAUs.

The Enterprise plan is designed for large organizations with custom requirements. Userflow offers a 14-day free trial with no commitment and no credit card required. Eligible companies can apply for a limited Userflow plan.

2. Eddy – digitize your onboarding

Eddy onboarding

Eddy Onboarding Software is a product of Eddy HR, a software company based in New York, USA. Founded in 2017, the company aims to streamline human resources processes by providing innovative solutions that help businesses improve employee management. Eddy HR’s team comprises experts in HR, payroll, and technology, who work together to create user-friendly software for businesses of all sizes.

Eddy software and its features

Eddy Onboarding Software is a cloud-based solution that streamlines the onboarding process for new employees. It offers a wide range of features, including customizable forms, document management, and digital signatures. Eddy Onboarding Software allows companies to create a personalized onboarding experience for new hires, enabling them to complete paperwork and other tasks online before their first day of work. The software also includes features such as task management, reminders, and employee profiles.

Eddy onboarding software

The software is a SaaS (Software-as-a-Service) solution, which means that it is accessible through a web browser and does not require any installation or maintenance on the user’s part. This makes it easy to use and accessible from anywhere with an internet connection.

Eddy feedback

Eddy Onboarding Software has received positive feedback from its users, who appreciate its user-friendly interface and customizable features. Users praise the software’s ease of use, customization options, and customer support.

“When we have new hires, everything is there [in Eddy]. They have their checklist they can get through. I think it really helps start off on the right foot with new hires, with having very clear cut [requirements]. You know, this is the information we need from you, here’s the information we’re presenting, and it’s all here in this one spot instead of multiple avenues.”

– Krystal, Nexus IT’s director of people
About Eddy’s Onboarding features

Eddy pricing

Eddy is a Human Resource (HR) software that offers different pricing options for its various modules.

Eddy People starts at $49 per month + $8 per person per month when purchased separately. Eddy Payroll starts at $99 per month + $8 per person per month when purchased separately. 

Eddy Hire starts at $299 per month per location when purchased separately.

3. ClearCompany – built for talent maximization

ClearCompany onboarding

ClearCompany was founded in 2004 and is headquartered in Boston, Massachusetts, USA. It provides a suite of talent management solutions for hiring, onboarding, performance management, and more. The company has a team of over 200 employees and serves over 2,000 customers worldwide

ClearCompany software and its features

ClearCompany’s onboarding software is a cloud-based, Software-as-a-Service (SaaS) solution that automates and streamlines the onboarding process. Some of its features include:

  • Customizable workflows and forms: Create custom workflows, forms, and checklists to fit your company’s unique onboarding needs.
  • E-signature capabilities: Electronically sign and store all necessary documents, including I-9 and W-4 forms, employee handbooks, and more.
  • Task automation: Automate tasks such as sending welcome messages, assigning training courses, and setting up employee accounts to save time and ensure a consistent onboarding experience.
  • Reporting and analytics: Track and analyze key onboarding metrics such as time to productivity, completion rates, and satisfaction scores to improve the overall onboarding process.
clearcompany onboarding software

ClearCompany feedback

ClearCompany’s onboarding software has received positive reviews for its ease of use, customization capabilities, and helpful customer support. Customers have noted that the software has improved their onboarding process and made it more efficient.

“There are several steps needed to achieve value inside our product, so our plan was to use Userflow to welcome new users and guide them in the process of building their first automated workflow while also learning the tool and terminology. ”

– Matouš Vrba, Growth Specialist of Make

ClearCompany pricing

ClearCompany offers a talent management solution that includes onboarding software. Although specific pricing information for their onboarding software is not readily available, the company states that they offer transparent pricing options built for businesses of all sizes. To get more detailed pricing information, interested parties can request a free quote directly from the ClearCompany website. This allows potential customers to tailor the pricing to their specific needs and requirements.

4. Kallidus – automate onboarding processes

Kallidus onboarding

Kallidus is a UK-based company with its registered office located at 5 Fleet Place in London. The company was established over 20 years ago and has been supporting organizations across different sectors and sizes to streamline their HR and L&D processes. Kallidus has over 2 million users worldwide and operates in North America through its subsidiary Kallidus Inc., which is located at 18 Bartol Street #958 in San Francisco, California.

Kallidus software and its features

Kallidus offers a suite of HR and L&D software that supports the entire employee lifecycle, from onboarding and upskilling to performance reviews and offboarding. The software automates onboarding processes to reduce manual admin and provides new starters with an incredible onboarding experience.

With Sapling’s preboarding portal, new hires can be introduced to the company’s culture and team even before their start date.

kallidus onboarding software

The software enables users to collect better data and provides full visibility of the employee lifecycle. Kallidus software integrates with over 40 different platforms.

Kallidus software is a SAS (Software as a Service) solution, which means it is a cloud-based service that is accessed through a web browser or mobile app.

Kallidus feedback

“Sapling [HR] is used across our organization to assist with onboarding. It streamlines the process of task management for new hires and is intuitive for users. There are many tasks and processes during onboarding that Sapling automates – it also assists post onboarding to remind folks to complete tasks like 30/60/90 feedback.”

– TrustRadius Review

Kallidus pricing

The company offers different pricing models based on the size and needs of the organization.

The pricing is available upon request, and interested parties can visit Kallidus’s website to learn more about the pricing model.

5. Deel – work with the world

Deel onboarding

Deel is a global HR company that enables businesses to hire and pay remote workers worldwide. It was founded in 2018 by Co-Founders Alex Bouaziz and Shuo Wang, who recognized a need to eliminate hiring borders for qualified individuals facing visa issues and local labor laws. The company is based in San Francisco, California, and has quickly become a market leader in the global HR space.

Deel software and its features

Deel’s SAAS software offers a range of features to simplify every aspect of building a global team, including onboarding, compliance, payroll, and benefits.

The onboarding feature streamlines the onboarding process with automated workflows that quickly turn new hires into high performers. This feature includes the ability to assign tasks based on location or department, which helps to reduce manual workload and prevent things from slipping through the cracks.

Deel onboarding software

The software also provides comprehensive reporting features that give high-level visibility of the onboarding pipeline and enable a deep dive into a team member’s progress with just a click.

Additionally, the software allows for onboarding new hires directly in Slack without the need for an external login, which increases orientation task completion.

Deel feedback

“I have been using Deel global payroll service for about 6 months, and I am extremely satisfied with the service they provide.  Deel offers a wide range of additional services, such as tax compliance and employee onboarding, which have been a great help in managing my team. “

– Genadii from Software Advice

Deel pricing

Deel offers pricing plans for contractors, EOR employees, and direct employees starting at $49 and $599, and a streamlined payroll service for direct employees. Features include localized agreements, compliance documents, payment methods for 150+ countries, payroll handling, benefits, time off, expenses, and more. Companies can try Deel for free for 30 days.

6. Zenefits – employee onboarding without all the paperwork

Zenefits onboarding

Zenefits is a company that provides innovative and intuitive HR, payroll software and services for small and mid-size businesses. The company was founded in 2014, with the goal of leveling the playing field for the underserved small businesses that power the American economy.

Zenefits software and its features

Zenefits’ SaaS is mobile-friendly, feature-rich, and all-in-one. The company offers services such as automated onboarding, employee management, time off tracking and scheduling, compensation management, performance management, and employee engagement surveys.

Zenefits onboarding software

Zenefits’ Hiring & Onboarding software streamlines the onboarding process by allowing new hires to self-onboard online, with information synced to benefits and payroll. Zenefits offers a truly integrated onboarding software that can connect to the rest of the HR system, including Benefits, Payroll, and Scheduling. This can reduce the time spent onboarding employees by 50%.

Zenefits feedback

“We don’t want to guess when it comes to taking care of our people, especially their pay. The insight and speed of Zenefits’ Ultimate Advisory Service is great!

– Erika Archuleta, HR Manager from Chae Manufacturing

Zenefits pricing

The pricing for Zenefits is broken down into three tiers: Essentials, Growth, and Zen.

The Essentials plan starts at $8 per user, per month and includes features such as automated onboarding, employee management, time off tracking and scheduling, and a mobile app.

The Growth plan, which is priced at $16 per user, per month, includes all of the features of the Essentials plan, as well as compensation management and performance management tools. Additionally, payroll and applicant tracking are available as add-ons with this plan.

For those who need even more robust tools, we offer the Zen plan, priced at $21 per user, per month. In addition to all the features of the Growth plan, Zen includes employee engagement surveys and a people hub. Payroll and applicant tracking are also available as add-ons with this plan.

7. Ceipal – centralized new hire onboarding

ceipal onboarding

Ceipal is a global HR software company that was founded in 2015. The company is headquartered in Rochester, NY, with research and development operations based in Hyderabad, India, and its primary sales office in New York City. Ceipal has over 300 employees globally and provides powerful but easy-to-use products and tools to help businesses grow and achieve their HR and talent acquisition goals.

Ceipal software and its features

One of Ceipal’s notable software features is its Employee Onboarding Software, which provides a streamlined experience, customized process, and effortless compliance. It has a paperless eBoarding system that allows companies to manage the entire onboarding process digitally, including the I-9 verification process.

The platform provides a centralized eBoarding system, allowing businesses to unify and streamline their onboarding process, and easily track new hire progress within the software.

ceipal onboarding software

Moreover, Ceipal’s software allows custom checklists based on hire type, generates checklists that automatically initiate subsequent steps in the onboarding process, and program alerts, notifications, and receipts to monitor progress.

Ceipal’s software is a cloud-based SaaS solution that enables businesses to access their software anywhere, anytime.

Ceipal feedback

“All in one ATS!!! I really love this product, makes my job easy and fast. Excellent support team!! Useful to get accurate results for the suitable search strings. We can use this CEIPAL to build a great database and we can make the onboarding process of the candidates easy. There are several options in the application that can be used to track the applicants within the region of the client.”

– Dhivya T., Account Manager – Recruitment & Sales

Ceipal pricing

In terms of pricing, Ceipal offers a fair and transparent pricing model that starts at $24/user/month with a 5-user minimum for their ATS product.

They also have an Automation Bundle that includes their ATS and eBoarding products, starting at $48/user/month with a 5-user minimum.

Their Workforce Management product starts at $4/user/month with a 25-user minimum. Additionally, Ceipal provides various add-ons for an additional cost, such as email and WhatsApp text recruiting, passive candidate sourcing, and referral portals.

8. Trainual – the training manual for your whole team

Trainual onboarding

Trainual is a software company that provides a web-based training and onboarding platform. The company was founded by Chris Ronzio in January 2018. Today, Trainual supports more than 7,500 small businesses in over 180 countries.

Trainual software and its features

Trainual provides a comprehensive set of features for employee orientation and onboarding. The software helps organizations to tell their company story consistently by capturing and structuring everything that’s special about their company in a way that gets everyone excited and on the same page.

It allows businesses to build the best first week for new hires by providing a checklist of items, including the founding story, mission, vision, values, product or service, target audience, and introduction to the industry or competition.

trainual onboarding software

Trainual also includes fun features like recordings, GIFs, and videos. The software seamlessly integrates with various work apps and provides hundreds of templates for common small business processes and policies that organizations can add to their playbook in minutes.

Trainual is a software-as-a-service (SaaS) solution, which means it is web-based and does not require installation.

Trainual feedback

Onboarding is now a breeze!

“Being able to have all of our company policies/procedures easily accessible makes onboarding new employees so easy. Their first day is usually full of Trainual. From having step by step tutorials they follow along with to set up different accounts, to watching videos about our company culture. It has made the first few days easy and help align our newcomers with what is important to our company. There are many templates, just wish they had more robust options.”

– Capterra review

Trainual pricing

Trainual offers a range of pricing plans based on team size and features.

The Train plan costs $99 per month and includes ten seats, while the Scale plan costs $199 per month and includes 20 seats. Additional seats cost $3-4 per month.

Trainual also offers a free 7-day trial without requiring credit card information.


We hope this post will help you assess which onboarding software is right for your business. As you evaluate your options, it’s important to remember that there is no one-size-fits-all solution to onboarding.

Each organization has unique characteristics and a unique culture.  If you’re interested on the topic be sure to check out other blog posts about onboarding and software such as Employee Onboarding in BambooHR Software, Employee Onboarding in GoCo HR Software.

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