Employee onboarding is the first step in the journey of a new hire. Employees are more likely to stay with the organization if they have experienced a positive onboarding.
Therefore, it is highly essential for companies to have a better knowledge of employee onboarding process. Its understanding will be incomplete without knowing its true definition. In this article, we have compiled a number of definitions as well as other useful information on the theory of employee onboarding.
The contents of the article are as follows:
- Definitions of Onboarding
- Who Conducts Onboarding
- How Long Does Onboarding Last
- Common Stages of Employee Onboarding
- Who Needs Onboarding
A Few Definitions of Onboarding
The following definitions will provide you a comprehensive understanding of employee onboarding. There are various content sources, each with a reference to let you know where we got it from. This will also allow you to refer to it specifically if you use it in a presentation.
New employee onboarding is the process of integrating a new employee with a company and its culture, as well as getting a new hire the tools and information needed to become a productive member of the team.
The Society of Human Resource Management
A definition outlining the role of the onboarding process in a company’s core HR processes.
Employee onboarding is the design of what your employees feel, see and hear after they have been hired. Often, companies confuse onboarding with training. While training does have a role within the onboarding it doesn’t represent the entire scope of the process.
Michel Falcon, Entrepreneur, Author, Keynote Speaker
A definition that includes a view of its importance from the employee’s perspective.
Onboarding starts with satisfying the most basic of Maslow’s psychological needs: belonging. New hires shouldn’t arrive at an empty cube and be forced to forage through corridors searching for a computer and the bare necessities of office life. A new hire isn’t a surprise visitor from out of town. Plan for their arrival.
Jay Samit, Independent V.C., Deloitte
Definition from a reliable scientific source.
Onboarding or socialization, frequently called socialization, refers to the process of helping employees adapt to a new job and new organizational culture. It includes new employee orientation but is a more comprehensive approach aimed at helping new employees make a connection right away to reduce costly turnover.
DeCenzo, D. A., Robbins, S. P., & Verhulst, S. L. (2016). Onboarding. In Fundamentals of Human Resource Management (pp. 173–173). Essay, John Wiley & Sons, Inc.
Definition from the foundations of people management education.
Employee orientation (or onboarding) provides new employees with the basic background information (such as computer passwords and company rules) they need to do their jobs; ideally it should also help them start becoming emotionally attached to and engaged in the firm.
Dessler, G. (2017). Orienting and Onboarding New Employees. In Human Resource Management (pp. 233–233). Essay, Pearson Higher Education.
Who Conducts Onboarding
Although usually accredit to HR Department; everyone has a role to play in effective employee onboarding. The main stakeholders are:
HR Department: To conduct initial orientation, paperwork, facility tour, company history, and organizational chart.
Training Department: To deliver training programs on company culture, values, vision, goals, and objectives.
Direct Supervisor: To discuss job role, duties, responsibilities, and expectations, introduce team members, and explore the department.
Peers: To share how teams work around and who to turn for support.
Leadership: To connect new joiners with the company vision and culture and make them feel part of the organization.
Buddy: To help new hires with everyday questions and navigate through systems until they get a hang of it.
How Long Does Onboarding Last
The ideal length of an employee onboarding process is 90 days. However, some organizations may have an onboarding process lasting for a few weeks or even one year.
Each company has a different set of rules when it comes to onboarding. The main goal is to create an environment for the new employee to feel comfortable, able to learn and be as productive as possible.
Common Stages of Employee Onboarding
Onboarding commonly has the following steps:
- Pre-boarding: It starts after the employee accepts the offer. It includes the provision of a welcome pack, e-mail, set-up, and linking the new employee to a buddy.
- Orientation: It’s the formal employee introduction with the company and to address all the necessary paperwork and documentation.
- Role-focused Training: Employee attends a role-specific training on duties and accountabilities.
- Mentor Program: A mentor or buddy supports the new hire during the entire onboarding program.
Who Needs Onboarding
Every new employee is required to go through a comprehensive onboarding process. Additionally, employees returning from a long period of absence or relocating workers may also need to be apprised of certain company aspects.
Final Thoughts
Employee onboarding is essential for all new joiners. A good onboarding process addresses all aspects to ensure a smooth transition. It’s everyone’s responsibility to make the new team members feel comfortable and welcome.
To get the best out of onboarding and to improve it further, it needs to be measured. Even the best processes need to be adapted to new needs and technologies over time. We have also compiled the best KPIs to measure the onboarding process.
Learn how the employee onboarding goes in different organizations in these articles – Here’s What Onboarding at Disney Looks Like and What is Google onboarding process like.
